Event Coordinator - Sanaya Jordan

1.0. JOB SUMMARY: The following provides a detailed description for the position of Event Coordinator. Actual duties performed may vary slightly.
2.0. PRINCIPAL CONTACTS: In direct contact with Marketing Manager to achieve the targets.
3.0. DUTIES AND RESPONSIBILITIES:
3.1 Schedules facilities and services for the organization’s events; maintains weekly and monthly facility activities calendar; updates calendar as required.
3.2 Recommends to supervisor approval of facility rental for specific events by reviewing rental applications.
3.3 Coordinates with renter's management to negotiate rental costs and determine requirements of renter in regard to technical, security and/or other requirements.
3.4 Ensures adequate staffing for events and schedules set-up.
3.5 Provides assistance and information to the Head of Department regarding facility use and capabilities. Maintains contact with patrons of clients via telephone or written correspondence.
3.6 Represents organization in public relations/liaison capacity on matters relating to events and at departmental meetings.
3.7 Attends events to facilitate operations and responds to emergencies, problems, etc., ensures all aspects of events are implemented and controlled according to plans.
3.8 Coordinates requested services including reserving conference rooms, determining catering needs, preparing conference materials, tracking various expenditures and revenues, and maintaining any necessary records.
3.9 Maintains inventory of facility equipments.

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